Meeting Date: Tue May 12 2026
Source: Google Doc Link
Summary
Meeting reviewed convention venue relocation and logistical challenges for upcoming event coordination and planning.
Proposed Venue Relocation
Relocating the convention from Pune to the Nagaloka center addresses significant weather and infrastructure concerns. The facility offers superior technical resources and guest housing capacity.
Financial Model Approval
Participants will utilize a suggested donation model for three accommodation tiers. The organization provides full coverage for those with financial constraints.
Scheduling and Conflict Resolution
Conflicting training retreats and prior commitments create difficulties for date adjustments. Future team discussions will determine if scheduling shifts are feasible.
Suggested Next Steps
- [Tenzin Palkyi] Check Website: Review the Nagaloka website (nagaloka.org).
- [Tenzin Palkyi] Send Poster: Share the new, updated poster draft with the group.
- [Tej Darshan] Confirm MOU: Send confirmation response regarding the MOU and updated poster via email.
- [Tej Darshan] Share Donations: Send suggested accommodation donation amounts for AC rooms, non-AC rooms, and dormitories to the group.
- [Tej Darshan] Share Dates: Communicate the proposed new convention dates to the group.
- [Tenzin Palkyi] Discuss Changes: Discuss proposed changes to the location and convention dates with team members.
- [Tenzin Palkyi] Send Guidelines: Share all course customization guidelines and details, including 5th May information, with the group by today or tomorrow.
Details
- Convention Venue Change: Tej Darshan proposed relocating the upcoming convention from the current Pune facility to the Nagaloka center in Nagpur. Tej Darshan explained that after visiting the Sadhama Pradhi Prit Center, they concluded that the location is problematic during the rainy season due to severe weather, poor Wi-Fi connectivity, and logistical difficulties in transporting equipment such as tables and chairs (00:01:15).
- Nagaloka Facility Overview: Tej Darshan, who previously served as an administrative director at Nagaloka for eight years, highlighted the campus as a 15-acre site well-suited for the convention. They detailed that the center has three guest house buildings with a capacity for 250 people, along with separate housing for 200 students (00:04:13) (00:06:02). Tenzin Palkyi noted that because Nagpur is recognized as the capital of Buddhism, there is a high likelihood of strong attendance from local students (00:05:07). Additionally, Tej Darshan confirmed that the facility is already equipped with necessary technical infrastructure, including projectors, screens, and microphones (00:06:02).
- Memorandum of Understanding and Financial Structure: Tenzin Palkyi requested a formal confirmation on the Memorandum of Understanding via email to facilitate the upload of promotional posters for the event by the end of the current week (00:06:53) (00:09:36). Regarding attendee costs, Tej Darshan proposed a suggested donation model rather than a fixed fee, covering three tiers of accommodation: air-conditioned rooms, non-air-conditioned rooms, and dormitories. Tej Darshan affirmed that the organization will cover the costs for any participants facing financial difficulties (00:07:50).
- Event Scheduling and Conflicts: The team discussed challenges regarding the event dates, which are currently set for July 15 to 19. Tej Darshan suggested moving the convention to earlier in the month, specifically July 3 to 7 or July 8, but Tenzin Palkyi expressed that changing these dates would be difficult due to prior commitments finalized with trainers Yogesh, Santoi, and Rahul (00:09:36). Furthermore, Tej Darshan noted that Nagaloka has scheduled teacher training retreats consisting of two slots from July 10 to 17 and July 17 to 24, each accommodating 60 to 70 people, which limits available dates (00:11:47).
- Coordination and Future Communication: Tenzin Palkyi committed to discussing the proposed venue change and potential date adjustments with their team and the trainers to determine if a shift is feasible. Tej Darshan agreed to provide the specific proposed dates in the group communication channel. Tenzin Palkyi plans to send the updated poster and information regarding course customization guidelines by May 5, with further comprehensive details to be shared on May 16 (00:13:08).
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Meeting Transcript
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May 12, 2026
#Influencer masterclass - Transcript
00:00:00
CommOps Manager: Hi. So,
Tej Darshan: Hello. How are you?
CommOps Manager: I'm good. How are you, sir?
Tej Darshan: Yeah, I'm pretty good. I'm in Pune.
CommOps Manager: How's the weather?
Tej Darshan: Uh weather is not that bad in Pune.
CommOps Manager: Okay. All
Tej Darshan: In the afternoon it's um in the afternoon it's uh
CommOps Manager: right.
Tej Darshan: hot but in the morning and uh evening is cool.
CommOps Manager: Uh-huh. Okay.
Tej Darshan: It's manageable,
CommOps Manager: Okay.
Tej Darshan: but in the afternoon it's very
CommOps Manager: Okay. Ah okay. I went to Delhi yesterday,
Tej Darshan: hot.
CommOps Manager: day before yesterday as well. So it was very very hot in Delhi. But this morning I'm back in Darham Shala. So it's much better.
Tej Darshan: Oh, that's
CommOps Manager: Okay. All right.
Tej Darshan: great.
CommOps Manager: Give me one minute. I'll log out from here and join from my personal accounts.
Tej Darshan: Okay.
CommOps Manager: Okay.
Tenzin Palkyi: Hello.
Tej Darshan: Hello.
Tenzin Palkyi: Okay.
00:01:15
Tenzin Palkyi: All right. So,
Tej Darshan: Yes.
Tenzin Palkyi: yes. Okay. Uh, one of my team member, yes, she's also here,
Tej Darshan: Okay. Great.
Yash Dixit: Good morning sir.
Tenzin Palkyi: sir.
Tej Darshan: Good morning. Yes. How are you?
Yash Dixit: Absolutely sir. Fine sir. What about you?
Tej Darshan: Yeah, I'm pretty good.
Tenzin Palkyi: Okay. All right. Okay,
Tej Darshan: So, let's start.
Tenzin Palkyi: sir.
Tej Darshan: First thing first,
Tenzin Palkyi: Mhm.
Tej Darshan: uh just I been to Saddama Prahi Prit Center. Uh we had a chairman meetings there.
Tenzin Palkyi: Mhm.
Tej Darshan: I mean chairperson.
Tenzin Palkyi: Okay. So,
Tej Darshan: uh so you know we have around 60 centers in India.
Tenzin Palkyi: Mhm.
Tej Darshan: So all the chair chairperson meets every 3 months.
Tenzin Palkyi: Okay. All right.
Tej Darshan: Uh so basically I was looking all the facility very carefully and I was talking to the local
Tenzin Palkyi: Mhm.
Tej Darshan: management and uh I come to conclusion I
00:02:08
Tenzin Palkyi: Okay.
Tej Darshan: have also spoken with Dr.
Tenzin Palkyi: Okay.
Tej Darshan: Jibak and uh basically we both come
Tenzin Palkyi: So, Mhm.
Tej Darshan: to conclusion we can change the venue.
Tenzin Palkyi: Uh-huh. Okay.
Tej Darshan: So we are thinking you know we have very good big center in Nagpur called
Tenzin Palkyi: Mhm.
Tej Darshan: Nagaloka and we are I mean basically I have
Tenzin Palkyi: Mhm.
Tej Darshan: checked the dates and everything.
Tenzin Palkyi: Mhm.
Tej Darshan: uh I was there uh uh you know as a administrative director for 8 years.
Tenzin Palkyi: Okay.
Tej Darshan: So I know all inside out.
Tenzin Palkyi: Mhm.
Tej Darshan: So we are thinking to have our uh convention in Nagpur instead of Pune.
Tenzin Palkyi: Okay. All right. Okay. Okay.
Tej Darshan: I mean the retreat center is very uh beautiful in a rainy season
Tenzin Palkyi: So this
Tej Darshan: but uh I mean you know once the clouds come inside you know
Tenzin Palkyi: Uh-huh.
Tej Darshan: it's a two mountain and very very heavy
Tenzin Palkyi: H Yeah. Okay.
Tej Darshan: rain and uh I mean it's
00:03:15
Tenzin Palkyi: All right, sir. Uh-huh.
Tej Darshan: very very difficult I mean people go for a retreat and for the very simple
Tenzin Palkyi: Mhm. Mhm.
Tej Darshan: accommodation and simple you know I basically simplicity but what we
Tenzin Palkyi: Yes. Yes, sir.
Tej Darshan: have you know I mean they also said uh because of the cloud in rainy season we
Tenzin Palkyi: Mhm.
Tej Darshan: won't get a good Wi-Fi connection there and uh you know taking
Tenzin Palkyi: Yeah. Right. Yes.
Tej Darshan: all these round table chairs and everything we can hire it uh but even
Tenzin Palkyi: Mhm.
Tej Darshan: it's difficult to take by tractors because once or two trips done
Tenzin Palkyi: Yeah. Right.
Tej Darshan: and that's it so it is good for a retreat.
Tenzin Palkyi: Yeah. Mhm.
Tej Darshan: Uh but for uh I mean you know except the rainy season we
Tenzin Palkyi: Mhm.
Tej Darshan: can do that that sort of function uh in there but in rainy season is very
Tenzin Palkyi: Okay. Okay. So,
Tej Darshan: difficult.
00:04:13
Tenzin Palkyi: but uh how is like the situation in Nakaloga? I remember seeing photos. Is it like that organization where there's like a big Buddha statue? Is it that one,
Tej Darshan: That's the Yeah,
Tenzin Palkyi: sir?
Tej Darshan: that's the one.
Tenzin Palkyi: That's all right. And
Tej Darshan: And uh As I said,
Tenzin Palkyi: oh,
Tej Darshan: I was there for eight years as a administrative director. So, I know all the inside out and we have I mean very good facilities.
Tenzin Palkyi: okay. Okay, sir.
Tej Darshan: The accommodation we can uh host around uh 250
Tenzin Palkyi: Okay. Okay.
Tej Darshan: people uh and we have I mean apart from that
Tenzin Palkyi: All right, sir.
Tej Darshan: we have we can host around 200 students. There are girls,
Tenzin Palkyi: Okay.
Tej Darshan: boys hosts and the guest house uh you know I mean guest houses we have uh three buildings which can take 250
Tenzin Palkyi: Mhm.
Tej Darshan: people.
Tenzin Palkyi: Okay. All right sir. Okay.
Tej Darshan: So,
00:05:07
Tenzin Palkyi: Okay. So,
Tej Darshan: Nakur is much much easy to organize
Tenzin Palkyi: Mhm. And I think like also depending on the participants as well,
Tej Darshan: and
Tenzin Palkyi: right? I feel like Nagpur there might be many students might be interested to join.
Tej Darshan: uh yeah I mean I mean uh you know the new Buddhist the converted Buddhist after you know
Tenzin Palkyi: Mhm.
Tej Darshan: the Dr. Ambadar conversion we say the Nagpur is the capital of
Tenzin Palkyi: Mhm.
Tej Darshan: Buddhism.
Tenzin Palkyi: Yeah. Right.
Tej Darshan: Yeah. I mean it's very different
Tenzin Palkyi: I mean from Yeah. Uh Anchel our team member Anel she's from Nagpur.
Tej Darshan: spirit.
Tenzin Palkyi: So like before Ambit Janti she sent us few videos and photos and now there were many many people a lot a lot of them I think like
Tej Darshan: Yeah.
Tenzin Palkyi: around Yeah.
Tej Darshan: Or thousands and thousands and it is also easy
Tenzin Palkyi: Yeah. Okay. All right sir. I think
Tej Darshan: for the transport.
00:06:02
Tenzin Palkyi: Mhm.
Tej Darshan: I mean that is the one of the main thing we created Nagaloka which is a 15 acres campus and very beautiful one and uh because it's the center of India
Tenzin Palkyi: Mhm. Okay. All right, sir.
Tej Darshan: it exactly center of India it has a zero point the place
Tenzin Palkyi: Okay, sir.
Tej Darshan: called zero point
Tenzin Palkyi: Okay. Okay, sir. I I have to like look through. Oh, I I remember seeing like a website of Nakaloko.
Tej Darshan: okay yeah nagaloka.org
Tenzin Palkyi: So, I'll just also check.
Tej Darshan: Or you can have a look
Tenzin Palkyi: Okay, sir. Uh, and what about the projectors and everything?
Tej Darshan: of which one
Tenzin Palkyi: It will be available, right, sir? Projectors. Projector.
Tej Darshan: what?
Tenzin Palkyi: projector or like screen it
Tej Darshan: Oh yeah yeah yeah we already have those things
Tenzin Palkyi: will okay and then microphones it will
Tej Darshan: there.
Tenzin Palkyi: not be a problem right so over there okay
Tej Darshan: I think Nakur is much much easier.
00:06:53
Tej Darshan: I have organized uh you know the program there for thousands of
Tenzin Palkyi: okay
Tej Darshan: people.
Tenzin Palkyi: all okay sir so that's good to know uh apart from that sir I just want to confirm on theou because we are planning to upload the poster very soon.
Tej Darshan: Yeah.
Tenzin Palkyi: So I was thinking like once we get a confirmation or just like a respond to the MOU through
Tej Darshan: Okay.
Tenzin Palkyi: email and then we have also made changes as per the poster as you have mentioned before
Tej Darshan: Yeah.
Tenzin Palkyi: I'll also send the group so that you can get a you can send us a confirmation
Tej Darshan: Yeah.
Tenzin Palkyi: uh just this confirmation that we need uh through email and I also want to ask you um so for the students who are going to come uh will the accommodation be free or uh like pria wants to give it out for free or you want to give like a small donation or something like that sir.
Tej Darshan: I mean basically what we were thinking uh considering this Sadhama Pradhi Prit Center we
00:07:50
Tenzin Palkyi: Mhm.
Tej Darshan: can have a make sort of you know suggested donation.
Tenzin Palkyi: Okay. All right.
Tej Darshan: Yeah. So that's what we were thinking and if people have if people have difficulties then we can bear
Tenzin Palkyi: Okay. But now Yes.
Tej Darshan: it
Tenzin Palkyi: Uh but now in Nakoloka how will it be like?
Tej Darshan: uh I mean Nagal Nagalok also will do same because I had a
Tenzin Palkyi: Uh because
Tej Darshan: chat with Dr.
Tenzin Palkyi: Okay.
Tej Darshan: Jakat uh now he's now he's in China few days ago
Tenzin Palkyi: All right. Mhm.
Tej Darshan: he was in Tibet.
Tenzin Palkyi: I know he's traveling a lot.
Tej Darshan: Yeah. Yeah. Yeah.
Tenzin Palkyi: Okay, sir. Okay.
Tej Darshan: So,
Tenzin Palkyi: I think it'd be good uh if in case like uh you can send us like how much is the donation in the group
Tej Darshan: okay.
Tenzin Palkyi: itself so that once we upload the photos we might also get questions like uh the
Tej Darshan: Yeah.
Tenzin Palkyi: travel included accommodation what is it like or something like that but I think travel will just let people know
00:08:43
Tej Darshan: Yeah. Yeah.
Tenzin Palkyi: that it I mean they have to spend their travel by themselves but accommodation and food there is like the certain amount that we need to like convey to them to those people to the participants that's
Tej Darshan: Yeah.
Tenzin Palkyi: So we need to make sure that all the communications are very clear from all the ends. So that's fine.
Tej Darshan: Okay.
Tenzin Palkyi: All right, sir.
Tej Darshan: So I I can send the you know the sort of I mean there are three types of accommodation AC room,
Tenzin Palkyi: Okay.
Tej Darshan: non AC room and dormatories.
Tenzin Palkyi: All right. Uh-huh.
Tej Darshan: So we can make a sort of suggested donation such and such and if people have difficulties then we can
Tenzin Palkyi: Okay.
Tej Darshan: bear
Tenzin Palkyi: Sure. And it can also be shared among people, right? Among the participants.
Tej Darshan: Yeah.
Tenzin Palkyi: All right. Okay. Okay, sir.
Tej Darshan: Yeah.
Tenzin Palkyi: So, okay. All right. So, sir, just I just need the confirmation on the umou because I really want to upload
00:09:36
Tej Darshan: Yeah.
Tenzin Palkyi: the poster by this week itself. So that I also like we can also start on marketing it and making it available for everyone
Tej Darshan: Yeah.
Tenzin Palkyi: so that from 1 of June like people can immediately start you know applying for the uh course and then start accessing to the course itself. So that's why. So you want to make some noise before we make the course available.
Tej Darshan: Yeah,
Tenzin Palkyi: That's why.
Tej Darshan: that's right. uh also the date because I was checking for
Tenzin Palkyi: Uh-huh.
Tej Darshan: the dates and what we we are considering the dates are
Tenzin Palkyi: Mhm.
Tej Darshan: from uh just a moment
Tenzin Palkyi: Right now it's from 15 to 19.
Tej Darshan: uh Dr. Jup would like to bring uh forward
Tenzin Palkyi: Okay, I think that will be difficult on our answer if in case we're foring the date.
Tej Darshan: Okay.
Tenzin Palkyi: I mean we can try to have it a little later but foring it will be very difficult because
Tej Darshan: Okay. So, what he suggested?
00:10:43
Tenzin Palkyi: very
Tej Darshan: He suggested uh 3 to 7 or
Tenzin Palkyi: mhm to say I think that will be too difficult I
Tej Darshan: 8.
Tenzin Palkyi: mean uh we also have to shortlist all the participants and then that will be very difficult on our answer and I think like that's the time constraint will be there sir That's
Tej Darshan: Okay.
Tenzin Palkyi: why
Tej Darshan: What about then uh uh instead of 19 if we consider 24th
Tenzin Palkyi: Mhm. Right. I do I do have to talk with all the trainers because I've logged the dates with all the trainers.
Tej Darshan: July.
Tenzin Palkyi: So that's why. So I've all the trainers that uh this is like the dates that we're going for
Tej Darshan: Okay.
Tenzin Palkyi: and Yogesh and then Santoi and then uh Rahul as well like all three of them have like finalized and then I recently got the confirmation that they have locked the dates.
Tej Darshan: Okay.
Tenzin Palkyi: So if in changing it I need to cross check with all of them.
Tej Darshan: Okay,
Tenzin Palkyi: That's why and like our next like uh master class
00:11:47
Tej Darshan: that's right.
Tenzin Palkyi: session well we're actually planning to have it like either in zongsar or like in daram shala so the whole planning will also change I think that will be
Tej Darshan: Okay.
Tenzin Palkyi: quite difficult I mean now to change the date sir yes sir
Tej Darshan: Uhhuh. Because what it is at Nagaloka we have uh from 10 to 23rd there is
Tenzin Palkyi: Mhm.
Tej Darshan: a there is a study retreats going on on Buddhism.
Tenzin Palkyi: 10 to 23rd.
Tej Darshan: Yeah.
Tenzin Palkyi: Okay. And we are planning Okay.
Tej Darshan: It is our actually this is our teachers training.
Tenzin Palkyi: All right. And how many people?
Tej Darshan: Uh there will be two slot from 10 to 17 and 17 to 24 which will have around 60 70 people in each slot.
Tenzin Palkyi: Hello.
Yash Dixit: Yes,
Tej Darshan: Hello,
Yash Dixit: it got long time.
Tenzin Palkyi: Hello.
Tej Darshan: can you hear me?
Yash Dixit: Fine.
Tenzin Palkyi: I'm Yes. Okay,
Tej Darshan: 10 to 17 and 17 to 24.
Tenzin Palkyi: sir.
Tej Darshan: So those are two slots.
00:13:08
Tenzin Palkyi: Okay. All right. And how many participants will be there for the teachers training, sir?
Tej Darshan: 6070.
Tenzin Palkyi: 60 70. All right, that's still a lot.
Tej Darshan: Yeah.
Tenzin Palkyi: All right. Uh, can you share your proposed date, sir, in the group and I'll see if I can I have this conversation with my team members and also with like
Tej Darshan: Okay.
Tenzin Palkyi: the location change as well. So, yeah.
Tej Darshan: Okay.
Tenzin Palkyi: Okay, sir. All right. Okay, sir. So I'll I'll answer the poster now in the group the new poster that we have created
Tej Darshan: Okay.
Tenzin Palkyi: and yes sir if in case I can getation on theou just a small response will be more than enough and yes I'll I'll have this conversation with my team members about the location
Tej Darshan: Okay. Yeah.
Tenzin Palkyi: change and also like on the yes and the dates change as well but uh I'll
Tej Darshan: Update change.
Tenzin Palkyi: need like a certain date of which we are proposing okay and then sir Apart from that uh how much like accommodation you you I mean three rata is going to charge for all the participants like a small certification that people are going to ask.
Tej Darshan: Yeah.
Tenzin Palkyi: I also need that confirmation. So yes sir and by today itself or tomorrow we'll also send uh the because we are finishing the course.
Tej Darshan: Yeah.
Tenzin Palkyi: So on 5th May um I'll just we'll share we'll go through the guidelines together on how we're going to have like the course customization and from 16 I'll just share all the details. So by today I'll just send all the information in the group itself sir.
Tej Darshan: Okay.
Tenzin Palkyi: Okay sir. All right sir.
Tej Darshan: Okay.
Tenzin Palkyi: Okay.
Tej Darshan: Thank you.
Tenzin Palkyi: Thank you so much sir.
Yash Dixit: Thank you,
Tej Darshan: Sorry for any
Tenzin Palkyi: Thank you.
Yash Dixit: sir.
Tej Darshan: inconvenience.
Tenzin Palkyi: Sorry sir. Okay. All right. Okay sir. Thank you.
Tej Darshan: Thanks. Thanks. Bye. Bye. Yes.
Transcription ended after 00:15:10
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