Meeting Date: Tue May 12 2026
Source: Google Doc Link
Summary
Financial planning and gratitude initiative development were discussed alongside content strategy and resource allocation alignment.
Budget and Travel Review
Master budget allocations were reviewed with a restriction placed on internal travel. Team members analyzed project costs for equipment and operational expenses.
Community and Content Strategy
Leaders aligned on focusing content strategy toward tangible community outcomes. Approval was granted to refine gratitude hamper items to better support content creation activities.
Suggested Next Steps
- [The group] Provide Attendee List: Provide attendee list for Thursday event to Sagawa.
- [The group] Delete Column: Delete column I.
- [CommOps Manager] Create Pattern: Create the specific pattern requested.
- [CommOps Manager] Review Hamper: Review suggestion to refine content creator hamper. Provide feedback on incorporating content creation tools like tripods and ring lights.
Details
- Review of Initial Budget and Project Details: Jordhen Tenzin mentioned that the budget is project-wise. drongbu lobsang acknowledged receiving an offer, and they confirmed the importance of an Open Budget. Jordhen Tenzin committed to looking for the contract termination difference.
- Discussion on Team Organization and Contract Status: The CommOps Manager asked about the organization's group. drongbu lobsang mentioned a contract with the cloud and stated “don't do this” in relation to a contract and offer. There was discussion about a commitment and the contract termination difference.
- Review of Marketing and Travel Expenses: The CommOps Manager discussed influencer marketing team operation and the need for travel, with travel already being present in D49 for exposure. They also listed several financial codes and numbers, including H43 and H42, related to camera and accessories. The CommOps Manager noted that only the master budget allocates 45,000 for internal travel and advised against travel.
- Financial Review of Equipment and Budget Constraints: They reviewed the costs associated with camera and accessories, with Jordhen Tenzin noting the last version 2684. The CommOps Manager mentioned an H42 stand backdrop and other numerical figures. Jordhen Tenzin confirmed they need to look for documentation, perhaps related to the budget or expenses.
- Planning for Collaboration and Event Logistics: drongbu lobsang plans to visit Kimbo's center this afternoon with Anil to discuss their plan for collaborating with other centers. The plan involves deciding which “sagawa” word to give to the list of people joining an event on Thursday. Logistics for the event include using a Google Sheet link, WhatsApp, and a Calendar meeting.
- Discussion on Master Budget and Convention Expenses: There was a specific allocation of 45,000 in the master budget for internal travel, but participants were advised not to travel. The CommOps Manager and Jordhen Tenzin discussed convention expenses and the master budget. drongbu lobsang noted that a speaker might want to do a travel, or a speaker tribe of travel.
- Final Questions Regarding Project and Permissions: drongbu lobsang noted they had already created something previously and asked if they needed permission for the project or if they already had it, noting that the materials are all in Chinese. Jordhen Tenzin noted a group size of two for the PNP group size experience.
- Discussion on Teaching and Community Outcomes: drongbu lobsang confirmed they use some of the teachings, although they are unsure about the structure of the current plan being created to demonstrate to someone. CommOps Manager emphasized focusing on a tangible community outcome rather than solely on social media, linking the conversation to themes of anger.
- Budget Proposal for Buddhist Subject Matter: Jordhen Tenzin and CommOps Manager discussed a budget proposal for approval related to Buddhist subject matter. drongbu lobsang indicated that they had another question about uploading and including every commentary for all lineages in a shared drive, possibly in a format that sounds included.
- Gratitude Hamper Proposal and Contents: A “gratitude hamper” was proposed, with an estimated value of 2500 and containing items like a coffee mug, leather travel pouch, key box, and personalized diary. Jordhen Tenzin noted that the proposed items for the hamper included a custom design keychain and discussed the need to personalize the gifts to attempt to prevent disengagement.
- Need for Permission for Existing Translations: drongbu lobsang raised a question about using existing translated materials and whether they could obtain the necessary permission.
- Shipping and Delivery of Gratitude Hampers: The discussion briefly touched upon the logistics of shipping and delivery for the hampers. CommOps Manager mentioned the items again, which included a customized diary, coffee mug, and traveler pouch.
- Metrics and Risks of Disengagement: CommOps Manager noted the numbers behind the gratitude initiative, including 35+ active creators and the creator reach over the last 30 days. Jordhen Tenzin reinforced the importance of acting, stating that disengagement is not dramatic but rather a gradual process that becomes permanent if not addressed.
- Refining the Gratitude Hamper Items: Jordhen Tenzin suggested refining the hamper to make it more meaningful and directly connected to content creation work instead of general lifestyle items. Suggested replacements for items like the ring light and water bottle included small content creation related tools such as a selfie stick, phone tripod, or ring light.
- Financial and Accounting Considerations: The conversation touched upon the need for the initiative to be financially sustainable and included mention of the accounting head and financial role change. CommOps Manager gave their approval for the introduction of these refined items.
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