Meeting Date: Mon Apr 27 2026
Source: Google Doc Link
Summary
Biweekly creator and masterclass updates featured a detailed course roadmap and in-person trainer confirmations with budget considerations.
Masterclass Course Roadmap
The team established a course roadmap through May 30th featuring 2 main phases, focusing on content completion, video production, and quiz development, after completing foundation research comparing e-learning platforms. The course includes video, quiz, and personalization components, utilizing 3 video types and graded/ungraded quizzes.
Quiz Structure and Platform Issues
Quiz structure was detailed, including ungraded quizzes and graded quizzes with a final test (60%) and section tests (40%), using the Sherup library feature to randomize 5 questions from a pool of 10 upon retake. A mock demo was delayed due to the V Buddhist course platform, Sherup, undergoing a major 'sumac' to 'almo' version upgrade causing staging environment issues.
In-Person Masterclass and Budget
The in-person masterclass is confirmed for July 15th to 19th with 2 confirmed trainers, Rahul Dongre and Yogesh, plus a potential addition of Santos Sakam, moving forward despite scheduling concerns. Due to funding changes, a partnership model was adopted where V Buddhist covers team travel and trainer costs while the host handles logistics and accommodation.
Suggested Next Steps
- [Menla Tsomo] Research Sherup Features: Confirm if the new Sherup version supports notification upon student exam passing. Research system visibility of exact course completion times for first-come, first-serve tracking.
- [CommOps Manager] Branding Cost Discussion: Ask Tri Ratna if they will adopt a 50/50 cost sharing model. Focus on costs for branding and digital marketing materials like banners and flyers.
Details
- Meeting Purpose and Communication Schedule: The CommOps Manager initiated the meeting to establish a bi-weekly update on the progress of the creators team, the in-person masterclass, and the masterclass course team. They decided that more rigorous conversations would take place starting from March 15th, as the course will launch and customization needs to begin before students start participating in the masterclass course in June (00:00:00).
- Course Coordination and Research: Bhai Thrinley, as a course coordinator, shared general information regarding the team's research and roadmap for creating an engaging course (00:01:19). Their research included comparing various e-learning platforms such as Khan Academy, LinkedIn, Coursera, and Udemy to identify best practices (00:03:28).
- Roadmap and Course Structure: The team created a roadmap for the “Master Class of 2026 Buddhist course” with two main phases for preparation (00:05:26). The course components are video, quiz, and personalization, with three kinds of videos (coach, original, and slide) and quizzes categorized as graded and ungraded (00:07:00). The first phase, focusing on foundation and research, is scheduled until April 15th, and the second phase, covering content completion and initial testing, is planned until May 9th, with final completion by May 30th (00:05:26).
- Current Progress and Detailed Roadmap: Norbu Tsering confirmed that the foundation phase of the roadmap is almost complete, and the team is moving into Phase 2 and Phase 3. Phase 2 and 3 involve finalizing the structure, quizzes, video editing, uploading, and marketing, aiming for completion by May 15th, followed by a focus on personalization until May 30th (00:09:37).
- Quiz Structure and Implementation: Menla Tsomo, responsible for quizzes, detailed that there are two types of quizzes: ungraded, which do not carry marks and serve as checks for understanding, and graded, which include a final test (60%) and section tests (40%) (00:13:34). The team plans to use the library feature in Sherup, which allows students to see a different set of five questions when they retake a test from a pool of ten questions, and they have drafted over 200 questions in total (00:15:04).
- Addressing Platform Technical Issues: Menla Tsomo noted that the team was unable to present a proper mock demo of the course outline because the V Buddhist course platform, Sherup, is undergoing a major upgrade from the 'sumac' version to the 'almo' version, causing issues in the staging environment where testing was supposed to occur. They committed to showing the mock demo by the end of the current day (00:12:15).
- Trainer and In-Person Masterclass Updates: The CommOps Manager provided updates on the in-person masterclass scheduled from July 15th to 19th, confirming two trainers: Rahul Dongre and Yogesh, with a potential addition of Santos Sakam from Tri Ratna for technical sessions (00:31:57) (00:34:19). The team is moving forward with the July 15th to 19th date despite Rahul Dongre's scheduling concerns, and they are planning to allocate one day each to Rahul, Santos, and Yogesh (00:33:18).
- Student Selection Process and Tracking: Given the “first come first serve” model for the limited number of seats (now 100), the CommOps Manager requested a system to quickly identify and communicate with students who finish the course early (00:22:31) (00:30:02). Menla Tsomo confirmed that course administrators can manually check a student's progress and passing grade in the Sherup system by using their email ID, but they will research if the new version of Sherup can automatically notify staff when a student finishes or provide the exact completion time (00:25:08) (00:27:52).
- Budget and Shared Commitments: The CommOps Manager discussed the budget, confirming that due to changes in external funding, the team is opting for a partnership model, with V Buddhist covering their team travel and trainer costs, while the host organization will handle logistics, food, and participant accommodation (00:35:36). They plan to propose a 50/50 cost-sharing model for branding and digital marketing materials, such as banners and flyers, given that both organizations' logos will be prominently displayed (00:37:00).
- Dashboard Features and Student Progress: Yash Dixit inquired about implementing a visible scoreboard feature to motivate students, but Menla Tsomo explained that such features are not currently available in the Open edX-based Sherup platform (00:39:21). Abha Achal asked about dashboard features tracking time spent on the course, and Menla Tsomo clarified that while the course progress (percentage completed and grade) is visible, the system does not track the specific amount of time a student invests on a particular day (00:41:53).
- Future Meeting Schedule: The CommOps Manager concluded the meeting by scheduling the next follow-up meeting for the following Monday, May 4th, to provide updates on the week's work and solidify the in-person masterclass schedule and facilitator confirmations (00:44:34).
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Meeting Transcript
Click to expand full transcript
Apr 27, 2026
#Marketing the Dharma - Meeting - Transcript
00:00:00
CommOps Manager: Okay. AI solen everyone. How was the weekend everyone? Good. All right. Okay. Uh so the reason why we are having this meeting today is um so during the not during the weekend but on Friday me and BA had a conversation that uh it'll be good if in case we try to update every two weeks about uh how the creators team as well as uh the inerson masterass and the masterclass course team is doing. So just to give an a rough update about uh what task we're doing and if in case like uh there are any setbacks that we might need to discuss anything like that. uh so for now today is just like a brief idea about what we have been working but I think like from the 15th of March we'll just have uh more rigorous conversation between one another just because that uh the course will launch and we need to start doing the customization as well as like once first of June starts will be much more work because uh students will start participating in the uh in the masterclass course.
00:01:19
CommOps Manager: All right, what do
Bhai Thrinley: Okay. Um
CommOps Manager: you
Bhai Thrinley: uh first of all I would like to say touch to all of you and once again I'm very happy to have together in meeting again and yes uh so uh as a course coordinators I'm going to share very general the informations till now what we have been doing and but what we are still doing and so kind of the road map of our course and the components and the country. So in uh from since in this month we have been doing some kind of research about the e-learning researches and we have been comparing many how to make a very engaging course for the coming uh bun groups and how so this was the very first or code. So I'm going to uh share my screen and I'm going to make a very short uh explanations so that I can Okay. So from the very beginning we have um doing some road map we we were is anybody seeing my screen okay it's taking you
00:03:28
Norbu Tsering: Yes. Yes, we
Yash Dixit: Oh yes visible.
Bhai Thrinley: actually my network is so slow
Norbu Tsering: can.
Bhai Thrinley: here. Okay. So, this is the um we were uh you know we trying to um find so many uh kind of top 20 topics from the you know we tried to find some top 20 topics. So these are the uh training we have done from the top 24 AI generated and and then so um this is the what we have been you know uh like video quizzes and personalizations in what we choose to have video in what we choose to have quizzes and what we choose to have personalizations and so we have we teams are working on this. So this is the listing of the videos, quizzes and personalizations. And after that we have been uh uh doing a research on the e-learning platform such kind of the Khan Academy and LinkedIn and Corsera and Udemy and many others uh e-learning platforms. So after that we create this is the um document what we have done uh research the internet and so this is Okay, this is a brief summary and so now I'm going to uh give my a very the brief uh presentations from this uh PPG.
00:05:26
Bhai Thrinley: So master class of 2026 Buddhist course presented to be a Buddhist course too and so this is the road what we have been doing and what we are going to do uh for the rest of the time and this is the first the first phase one foundation and research best practice online learning 15th of April quiz structures and the preparations masterclass Google sheet for finalized titles video components visual finalize and personalization guidelines, course platform framework and course road map competitions. This is the first phase and for the second phase in with the time this is until the uh 15 A and then till the 9 May quick structure completed and 9 May video editing completions at 15 May marketing the Dharma Ablo code. So this is going to happen components graded and components all for testing will be the team in this third phase in 30th May we are going to do the personalization upload complete and the 13th May premium master course complete beta testing from the three are ready to deploy the at the last then uh we are going to 13 June selection process starts and first week July the final selection have So this is the frame uh our the uh the e-learning the frame uh uh course.
00:07:00
Bhai Thrinley: So this is what we are going to make the actually will be in this framing. So this is so like first we are going to have a video and then we have a content and then we have a quiz when we have completely done our course. So this is how we going to shift frame uh page of the web. So these are the components the video components. There are three major components. Video components, quiz components and personalizations and video comments. In video we have three different kinds of videos and coach original videos and some the slide videos. So this is unit quizzes. With quizzes we have two graded ungraded and uh and graded. The the goal is to master the topics the section internal quiz is graded. This is the ungraded and ungraded part. So video going to be in this way. This is the like we are going to content the same uh the course give lecture same time we are going to have content in this way.
00:08:10
Bhai Thrinley: So this is the how we going to uh make the the original video in this form. This is the sample of the traditional video. And next we are going to have the personalizations after we have finished our the complete course then we are going to have personalization. This is the page we have uh for the personalizations. This can be happen only later. And this is the safe processing step course completion and graded selections first come first serve systems and graded by the web Buddhist course Eric systems. So we component we have personalizations of 23 and the video 26. So on quizzes we have more uh 200 quizzes. So this is thank you. So this is the very general uh you know very general structures and symptom uh I want to uh request Nella as he is the digital asset and I want him to proceed uh one of the completion of videos works and uh to share some information about your
Norbu Tsering: Okay, thank you. Let me share. I have nothing much to say since our coordinator mainly give us the skeleton of our road map.
00:09:37
Norbu Tsering: Uh I think to make it easier actually we have a detailed road map is under the excalrop which uh we will present to villa. So as uh okay you can see my uh screen right? So road map we are currently uh completing this foundation almost everything is done almost everything is done we are forwarding with this two phase uh phase two and phase three. So phase two will uh phase two and three in the main it will be half half till 15 uh phase phase two the production completions of uh fully finalizing the structure quiz and uploading them also the video editing and completion and uploading them and almost like marketing the dharma you know related everything will be completed by 15th of May as we will have like alpha testing within our team and after 15 till 30th May we are mainly working on personalization almost all the uploaded things are done so mainly focused on tuna masterclass related uh this is the road map selection so mainly I'm talking about this one just to let you know guys this is actually how our uh let me present you properly uh this is how the course look right now right uh all the section over here lessons are over here this is the main body and where there is a topic and content remaining and through this you can like continue within this.
00:11:14
Norbu Tsering: So this is so far what the course look like. So we want to improve it a little bit adding some component as per the advisory from Dongula also from Mala at the the course team. So yeah this is how it going to look. Yeah. This is how it going to look after this. This is the first one. This is how it's looking right now. This is what we're going to make. So we have the course section over here, content over here, the quizzes at the downward and the video that we are preparing right now. Yeah. So rest about the quizzes. Let me explain you properly. We have two section actually which uh uh already been
Menla Tsomo: I think uh N I'm sorry.
Norbu Tsering: explained.
Menla Tsomo: Can I stop you over here? Yeah. I think uh for the quiz quiz part I think uh is it okay if I do it since I'm taking the responsibility of the
Norbu Tsering: Yeah.
Menla Tsomo: quizzes.
00:12:15
Norbu Tsering: Yeah. Please, please, you can continue for me.
Menla Tsomo: Okay. So uh the thing is whatever the mock de demo that Nula and Tela had prepared regarding the outline of the courses actually we were supposed to like uh present a mock demo in front of all of you but uh currently um Sherup or the V Buddhist course is uh going through a major change which is uh we are currently updating updating the shared version. Uh as of now the production or the environment that you guys are seeing is in sumac version and we are upgrading it to almo version that means we are upgrading two uh versions. So uh while they were upgrading the versions we were facing some uh issues when it comes to this staging environment where it is the environment where we were supposed to do all the testing and uh since um yeah uh that's that is why we were not able to like uh clearly show you the proper mouth demo but yep uh by today we will be uh able to do it and as for the I'm sorry and as for the quizzes is there there are two types of quizzes.
00:13:34
Menla Tsomo: One is uh ungraded, the other one is graded. So ungraded doesn't carry any marks. It it is like uh if we take an simple example, we can say that uh when a teacher teaches a concept in a classroom to make sure that if the uh to make sure that the student had understood it, they used to ask random questions in the class. Right? for that. uh in that way the teacher is testing whether the student had understood it or not but it doesn't carry any marks. Yeah that is the ungraded and as for the graded it is like the final test the unit test all those that carries marks right. So um as for the ungraded we are planning to put three question uh each in every unit to test out whether the student had understood it or not and uh for that three MCQ question we had planned that uh two of the question will be easy one will be difficult so that they won't get u discouraged right if we come up with lots of difficult question they will uh feel like they don't understand anything right so we to encourage them and to like uh make it more interactive we are planning to have uh quizzes in each ungraded qu uh quizzes in each unit uh consisting of three question two easy one
00:15:04
Menla Tsomo: difficult and as for the graded uh we have one um final test uh which carries 60% % and uh in each after each section we'll have one graded uh test uh which carries 40%. And um and the interesting part of the graded question is uh we are going to test out the library feature that is in Sherup. Uh what the library feature does is uh if we provide 10 question and then um from the 10 the student will see only five questions. So they are uh remaining five. Right now if they take first five questions and they feel like they haven't done well but they want to take the question again if they refresh it they will see a whole set of uh new five questions. Yeah. So uh that is actually like uh we got the inspiration from the Udemy right if I'm not wrong. Yeah. Uh the loop test and uh yeah for that that is why we have total of like over 200 question which is actually like a backup question. Uh yep.
00:16:25
Menla Tsomo: And uh Tela if you want me to then I can pull up the uh explor I hate explaining. Uh I I will put pull that up and maybe you can go ahead and explain it. Are you guys able to see my screen?
Yash Dixit: Yes, sir.
Menla Tsomo: Thank you so much. Okay. Okay. Okay. Is it visible?
Yash Dixit: in this server.
Menla Tsomo: Hello.
Yash Dixit: Not clear.
Menla Tsomo: Okay. Uh, Tilla, you want to Where do you want to start from? The gold dust or Hello.
Bhai Thrinley: Okay.
Menla Tsomo: Uh-huh. I'm sorry. Yeah. Yeah.
Bhai Thrinley: Yeah. What? Um I was thinking if you could give a very clear explanation based on the quiz would be very enough for us. Quizzes.
Menla Tsomo: Uh okay. This one only this one. The structure of the quiz.
Bhai Thrinley: Yeah. Quizzes. Yeah. Because I want to tell the team because has been working on especially on
00:17:53
Menla Tsomo: Oh.
Bhai Thrinley: quizzes on course. So she is responsible for it and while Nurbula is responsible for video editing according. So yeah so for quizzes the milah is to um you know explain us about how quiz is going to make and while Nurula is about to explain us about the video. Thank you.
Menla Tsomo: Uh okay. Uh yep. Uh okay. So uh overall the road map it consists of all the um we did uh our team we did a brainstorming uh when it comes to the road road map. First off, we plan out what are the goals that we want to complete and then underneath uh and then we come up with a proper name for all the goals that we want to achieve and we come up with the later on we decided the date when we want to finish it and uh then the task and the m met matrix. So when it comes to quiz, okay, so uh when it comes to quiz, we agreed that it should be done uh by May first week and the structure of the quiz should be the master loop that I had explained and uh yeah I forgot to mention that there there will be an uh instant feedback after each uh MCQ if someone had uh chosen the right uh uh answer.
00:19:33
Menla Tsomo: It is correct. if someone uh and then we will have a feedback like yeah you did understood it right or maybe a brief in uh explanation and uh the other is if someone uh choose the wrong answer we will redirect them to like visit the unit this to understand the concept something like that and for each unit there will be three questions make sure the student will score minimum marks. Yeah. To uh uh encourage the student we are going to like have the loop as well as making the questions too easy and one difficult and there will be graded question after each section. Ungraded. Yeah. Same. Yeah. And the metrics that we are going to uh use to achieve all these um tasks are to like uh we we are going to use the library feature uh and prerequisite feature to be used. I'm sorry. So uh that that is one thing and then uh we have the hint and feedback feature. uh and we agreed that we should first uh draft out the question by using the AI and then um later on we will also add our human touch we will go through uh every unit and see if that unit that question align with the unit and then uh make sure that in each yeah yeah same thing yeah I think I'm done over here no you want to explain about the video.
00:21:15
Menla Tsomo: I can pull it up over here.
Norbu Tsering: Uh so the road map was quite extensive and may seem complex at first but to make it clearer Kella and I at home organized everything in phases that presented it in the PBT everything is included there and the particularly the detail one the metric and all the mela has told us is inside and tal will definitely share it to big and team and to keep you update on where we are right now. Uh so Malala is working on it uh fully on quizzes related structuring quizzes and and also the edex system uh how you know need to be introduced us very soon about how to upload them and Mela is working on this edx related system the share system and quizzes related everything is taking taken by her and video related components mainly pil we are working on it uh and this week we have uh somehow put the deadline that every you know video editing need to be put up uh through the drives. Yeah, this is the current phase we are right now.
00:22:31
Norbu Tsering: Thank you. And any question
CommOps Manager: Okay. Uh thank you so much for the preparation. Uh it was very meaningful as well as we have understood and then also digested all the information. So last time when uh me and Clara were talking uh we said that it would be good if in case like we all of us agree on like a shared milestone dates and I think like we have already done for like the 15th of May we'll start with the customization and with 1 of June uh the course will be live but uh now I'm thinking like if in case uh right after the after we make the course live I think there might be few students students uh who might be able to like finish the course in like 10 days who are really really interested and and actually use the actually study for at least like 1 hour every day. They might be able to finish it in like 10 days, 12 days and we might have students who finish early. So is there any way where we can we are able to reach out to them faster because uh we are going with like a first first come first models.
00:23:47
CommOps Manager: So it'll be easier for the creators team as well for Yesh and Anchel as well because in the end of the day like waiting till like the end of June and then only having like two weeks to communicate inform I think they'll be too taxing for both of them. So is there any room where we can have like a list of each individuals who like right after they finish the course where Yash and Anza can directly communicate with them and if in case like we get like solid confirmation that they are like a very promising participant as well as like a someone who can really bring like new ideas to the master class then we can definitely like send them an acceptance letter as well as start adding them to the group.
Bhai Thrinley: Okay. Yes. We are still working on uh on it and we are seriously trying to finish you know all the components according that givens. So if anything by happens we will be just conducting bula and yeah I guess um this is so far what we could have present from our team question
00:25:08
Menla Tsomo: Uh okay.
Bhai Thrinley: is okay is
CommOps Manager: Mhm. A minute.
Menla Tsomo: Uh uh I'm so sorry.
Bhai Thrinley: there okay okay proceed
Menla Tsomo: Uh Pikila uh if I am uh understanding it right,
CommOps Manager: Right.
Menla Tsomo: you want the information of the old uh of the students who had completed all the courses, right?
CommOps Manager: Mhm. Right.
Menla Tsomo: Yeah. Yeah.
CommOps Manager: After they finished the course and if in case they have passed it like a list that yes anal can
Menla Tsomo: Uh-huh.
CommOps Manager: have so that they can start communicating with those participants as early as
Menla Tsomo: Uhhuh.
CommOps Manager: possible.
Menla Tsomo: Okay. Okay. So uh in sharup uh we do have a
CommOps Manager: Mhm.
Menla Tsomo: if someone is a course admin or as of now most likely it
CommOps Manager: Mhm.
Menla Tsomo: will be the three of us by Nilla and I will get the access for the studio and um let me share my screen. Um okay. Um okay. So uh suppose a uh as you can see uh this is how the outline would look like.
00:26:30
Menla Tsomo: Um suppose this is our course and if we go into progress we we we will be able to see all the details of the student right uh I mean the person who is uh uh logged in but for the stuff what we have is we can as you can see from the drop-own menu we have a specific student over here right can you see the
CommOps Manager: Mhm.
Menla Tsomo: option Hello. Yeah. If we click over here and if we enter the email id then we'll we will be able to
CommOps Manager: Yeah.
Menla Tsomo: see the uh inter the um progress of that specific student and uh what we can do is um as per
CommOps Manager: Mhm.
Menla Tsomo: your um uh requests what we can do is first we'll get all the uh mail ID uh of the student who had taken part in the course and once someone is done they can let us know and we'll look into their progress and see whether they had uh like they are above the uh passing rate and if they are then we can inform it to Yash or Anchal regarding
00:27:52
CommOps Manager: Okay. But is there like a system in Sher where right after like the student finish finish their exams we'll get notified about it? Is there anything like that?
Menla Tsomo: uh as of now uh I don't think so but uh we can see whether there is such thing implemented in the new version.
CommOps Manager: Hold all and
Menla Tsomo: Yeah. and I will do do some research and uh let you guys know about
CommOps Manager: then
Menla Tsomo: it.
CommOps Manager: another one is if in case we're going with a first come first model uh how how will we
Menla Tsomo: Mhm.
CommOps Manager: know that the student for example if Yash has applied it on today the course and then I'm going to do it on tomorrow. Will it be visible?
Menla Tsomo: Mhm.
CommOps Manager: Will he know that this person have yes have applied for it
Menla Tsomo: Um we have uh admin board
CommOps Manager: earlier?
Menla Tsomo: uh but I'm not sure whether we we are we will be able to see this uh date of the registration or not.
00:28:59
Menla Tsomo: I have to ask it with uh to my team and we'll let you know. Yeah. Uh wait a minute. I'll note the things down and then we'll get the confirmation.
CommOps Manager: Yes.
Menla Tsomo: First we need it.
CommOps Manager: Um whether one is like if the student have passed the exams
Menla Tsomo: See?
CommOps Manager: if we can get notified about it so that we can directly start communicating with them
Menla Tsomo: Mhm.
CommOps Manager: and second one is like on the timeline.
Menla Tsomo: Mhm.
CommOps Manager: So there might be students who will apply around 27th April but they might do it at some might do it at 10:00 a.m. Other might do it at 10:00 p.m. So if in case they are doing it it's fine but we need to know about like when are they finishing it like that exact time that they will finish so
Menla Tsomo: Mhm.
CommOps Manager: that we can start.
Menla Tsomo: Okay. Uh I have a question.
CommOps Manager: Yeah.
Menla Tsomo: So let's say someone uh had taken uh someone had taken the course like two 2 days after the other people but they had
00:30:02
CommOps Manager: Mhm.
Menla Tsomo: completed the course first. Then should we consider the first joining date or the finishing
CommOps Manager: Mhm.
Menla Tsomo: date?
CommOps Manager: The finishing date, Amela. The finishing date will be something that will be taken under our consideration.
Menla Tsomo: Okay. Okay. Okay.
CommOps Manager: Yes.
Menla Tsomo: Mhm. Anything
CommOps Manager: Okay.
Menla Tsomo: else?
CommOps Manager: you uh I think that's it from my side. I don't have anything else in my mind for currently just that we're going to do like the first
Menla Tsomo: Okay.
CommOps Manager: come first model. That's why I'm worried that uh we might have a I mean even if we don't have like a lot of students
Menla Tsomo: Mhm.
CommOps Manager: but uh a lot of student might like take part in it. They might give exams and they might even pass the exams but if we have we only have like a limited number of seat earlier it was 200 and now it's only 100 seats
Menla Tsomo: Oh, okay.
CommOps Manager: available.
Menla Tsomo: Okay.
00:30:56
CommOps Manager: So yes it might get less.
Menla Tsomo: Mhm. Mhm.
CommOps Manager: So more students if in case they come to us later on saying that you know we have applied for it but we haven't heard back so we should go according to the model of how it is that's why so we can also be accountable as well as um be ready to respond if in case like there's any I don't know any issue that might come up that's why about the selection
Menla Tsomo: Okay. Yeah.
CommOps Manager: process
Menla Tsomo: Mhm. And uh uh a small like FYI for Yesh and Anel. Uh so uh Nilla and Bila they are not very familiar with Sherup. uh because they have been uh before they they have been working in different field and all of a sudden now they are taking part in course creation and they are not very familiar with the platform but uh I have been working uh on the platform for a year so uh if I'm answering most of the question that doesn't mean they don't know anything they are trying to learn
00:31:57
Bhai Thrinley: is Miller knows much about this.
Menla Tsomo: but yeah but yeah my from the past experience
Bhai Thrinley: Yeah.
Menla Tsomo: I'm sharing some information. That's
CommOps Manager: Okay.
Bhai Thrinley: Yeah.
Menla Tsomo: all.
CommOps Manager: Uh so to update on a few things uh we have had confirmation with two trainers. One is supposed to be Rahul Dongre and the other one is Yogesh. And now during the weekend I received like another WhatsApp message from uh Tri
Menla Tsomo: Mhm.
CommOps Manager: Ratna saying that if in case uh we can have Santos Sakam. Santos Sakam is this one creative director who uh who is a part of Tri Ratna but he has already he has also made a lot of small films. So they wanted if in case we can allocate one full day for S Santos Sakant to conduct in-depth session covering technical aspects including script writing videography equipment to sound lighting you know cinematography recording technique podcasting and editing. So this person is very good at it. So if in case we can allocate one day. So earlier what was what happened was when we were having discussions with Rahul Dong Rahul said that he can only be available from 18 19 and 20 but our our master class starts from 15 16 17 18 and 19 that's like the timeline that we have from
00:33:18
CommOps Manager: 15 to 19th of um of July. So but I have asked them if I asked three web if in case we can have like uh the session one day after we can start it from 16 and not from 15 but then they mentioned that the retreat is completely booked for like the whole month itself and it will not be possible that we can uh have like one day um we can shift it to one day for the next day. So it will not be possible. So we're going to have like the same date which is which is from 15 to 19 of July. That's like the exact date that we're going forward and if in case like now Rahul is having trouble with the schedule. So and if in case like Santo is going to jump in from tree ratna itself and if in case like he's coming from rata I don't think that you have to pay for the trainer fee. So we might have him for one day because I've also writted regime and he has a very strong regime and he have also he's also from Maharashtra and he can speak Marati as well.
00:34:19
CommOps Manager: So I think he can bring a good impact. So we can allocate one day to Rahul, one day to Santo and then another last day to Yog. So this is what we're planning right now. And Yash has been working on like the structure of got a call from mom. So Yash is currently working on Can you guys give me one minute? I'll just tell her that I'm okay. It's fine. Okay. Uh so yes is currently working on like each day timeline. So what are we going to do at 9:00 a.m. what time are we going to have lunch? What class is going to happen at this stage just like the same structure that we followed on during the convention itself and Anchel is also working on like getting all the logistic details how we going to travel over there if in case like all the stationary details or theos h hospital nearby. So she's gathering all this details and apart from that we're also working on outreach because we are thinking if in case we can have Chindopa as well as like one of the another convention winner doing the convention just just for like an impact story of them like telling about how the convention went for them and then how they were able to build their confidence or something like that.
00:35:36
CommOps Manager: So we're also working on that and apart from that if in case like any changes come once we solidified the schedule uh also on the trainer details we'll definitely also do like a presentation with how you guys did it for us as well and then another thing is for theou and then also the budget we have been working on it. So last time if you guys have noticed Gentila had a very long flight. So we we might probably have this discussion with Gandela today about the budget details as well as the MOU because earlier u our T funding was supposed to do fund for all the project for us and we are only going there as like a trainer but currently that is not the situation right now because the funding didn't come through. So we are trying to opt for like a 50/50 model but it's not exactly going to be like a 50/50 model because we Buddhist is currently working on the program as well as like our team travel if in case once we go down there and the trainer seats as well as like um there our accommodations on not our accommodation but during the traveling you might have to stay in Delhi for one day or something like that just to take care of this one and then data will take care about all the logistics logistic details as well as like the on ground such as uh for each of the participants accommodations they will be accommodating us food.
00:37:00
CommOps Manager: Now this one shared commitment will be on the uh branding and digital marketing. So we might need to do a lot of like uh uh we might have to print out many banners and then also signage as well as like flyers whatsoever it is. But then since uh it'll be both our organization logo will be prominently visible on the on each of the posters. So I'm going to ask if in case like they can do like a 50/50 model on this one. So these are all the updates and just to share on the screen is it visible? Okay.
Yash Dixit: Yes, sir.
CommOps Manager: Uh so okay these are currently like the phases that uh we are following right now for the uh inerson master class and I've also added like voodoo uh masterclass course as well. So we have all these details in GitHub. But just following this right now uh so in phase one which is strategic we have and then masterclass budget uh getting the budget approved and then venue confirmation uh look. So everything that is in status it can be visible in the status if in case it's in progress if if it's done uh we need to finalize two trainers.
00:38:22
CommOps Manager: I think like this can be done uh today itself and then masterclass theme meal plan see all of this will be taken care by tree right now selection criteria and available spots defined Yash and Ancha is currently doing is so once they finish the uh once they finish the whole course itself Anchel and Yash will just do like this uh two minutes call one minute one minute video call with them just to check on like uh whether they have actually understood the course itself And then film documentary we have moved it to the next phase. Influencer of the year outreach we have done. Uh social media launch we have we we are currently in need of this one. Uh finalized road map for course team I have kept it as done because you guys have already done it. Video editing has already started. Quiz drafting for each section has already started. And then course EDF format has been defined as well. And then we already have like a joint customization kickoff meeting with Sri Data.
00:39:21
CommOps Manager: So phase two will be like from May itself and we'll try to like see if in case uh everyone can access to it and everyone is following it correctly but so far the team is doing very well and I want to thank you all for your efforts and just for yes I thank you all for your efforts and I know this is not an easy task because this is the first time as well. But thank you all very much. Yes. Yes. Anchel, do you guys have anything to add?
Yash Dixit: Uh like I just have a question in the Sherav app where we have are having the quiz like I was just now checking the anac academy app they two are having many courses and quizzes. So will we have any scoreboard or something like that like who got the highest mark and what are the rankings is that might motivate people and uh in an academy there is one app known as test book. So there is there is one feature like you can take the test multiple times but uh you have to upload it once.
00:40:33
Yash Dixit: Okay, if you want to upload it on the scoreboard you have to click on a button and it would be uploaded on the scoreboard like you can improve your score constantly in those apps. So would we have feature like that?
Menla Tsomo: Um uh yes I'm so sorry to say but yeah there is no such uh features as of now and uh shadow is actually based on open edx so uh till now they haven't made such features so um if we have to create such features it it will take a lot of time because we already have as of sh for share we already have road maps planned so I'm sorry to say that but yeah we don't have it
CommOps Manager: I'm sure.
Abha Achal: I have a question that uh there is a like one app I use for my study like physics you know I guess so over there on their dashboard they show like how much time you spend and how much time you did study so is this kind of a study you will have
Menla Tsomo: Uh um I'm so sorry I didn't catch get what you were
00:41:53
Abha Achal: okay I'll explain uh there is a one study app known as physics walla
Menla Tsomo: saying.
Abha Achal: like for a government preparation there. So on the dashboard where you open it.
Menla Tsomo: Mhm.
Abha Achal: So on a side of corner right hand side upward they show a circle one circular phases over there. So how much time you spend uh and how much work you are done right now. So they show on their dashboard. So they will aware about that that work did. So is that kind of a like stuff we will have over there on a dashboard.
Menla Tsomo: Uh, yep. Uh, yeah. Unchel. So, the thing is if you go inside your course and then if you click on the progress, you will see all the progress that you had made so far. If we if you want to go in details uh for example uh out of 100% you have completed 44% and um this is the grade. So uh the minimum passing grade is 40%. And we'll see how uh like if that person is like uh has crossed the passing grade or not.
00:43:08
Menla Tsomo: And then they will be able to see all the um graded summaries such as the quiz and fi final exam. And then they will be able to see what are the percentage they had uh um got.
Abha Achal: Thank you so much.
Menla Tsomo: Uh and uh um sorry uh let me show you this again. And let's say in a dashboard suppose uh let's say I have if I go into my dashboard you don't necessarily have to like go inside the course and check the progress. Uh do you see this green line?
Yash Dixit: Yes, sir.
Abha Achal: Yes,
Menla Tsomo: Yeah, that is actually the progress that you had made in that specific course. But um I'm pretty sure that we don't have the feature of like how much uh a student had um invested in that course on a particular day. We won't be able uh the student won't be able to see this time
Abha Achal: Thank you so much.
CommOps Manager: Okay. All right. Thank you guys. So looking at the chat right now right right now.
00:44:34
CommOps Manager: So today is the 27th. I was thinking if in case we can have like another meeting on Monday just to update on what we have worked so far during the week and also if in case we have like more structured uh confirmation of the um uh schedule of the inerson master class as well as like um like a solid confirmation from the facilitators who are going to meet the session as well. So during that time we'll also present. Okay. So on the 4th of um uh J of May we'll have like another meeting and then we can discuss more things.
Bhai Thrinley: Yeah. Yeah.
CommOps Manager: All right.
Bhai Thrinley: We will make more clarifications for it mean the next
CommOps Manager: Okay. Sure.
Bhai Thrinley: next Monday.
CommOps Manager: Yes. Next Monday on the 4th same timing I scheduled it right now.
Bhai Thrinley: Yes.
CommOps Manager: Okay. Always. Okay.
Bhai Thrinley: Yes.
CommOps Manager: Okay. Then thank you so much for your time. Thank you. Thank you everyone.
00:45:44
Bhai Thrinley: any milah.
Menla Tsomo: Come. Hold on. Mhm.
Bhai Thrinley: for
Menla Tsomo: Okay. Mhm. Oh.
Bhai Thrinley: Foreign speech.
Menla Tsomo: Mhm.
Bhai Thrinley: Foreign speech. Foreign
Menla Tsomo: Mhm.
Bhai Thrinley: speech.
Menla Tsomo: Uh-huh.
Bhai Thrinley: for
Menla Tsomo: Uh-huh.
Bhai Thrinley: next month. H
Menla Tsomo: Yeah.
Bhai Thrinley: Hand
Menla Tsomo: Yeah. I uh this Yeah.
Bhai Thrinley: this
Menla Tsomo: Uhhuh.
Bhai Thrinley: Hey,
Menla Tsomo: Uhhuh. Yeah. Food. Oh. Oh, dude. Oh, yeah. Uhhuh.
Bhai Thrinley: What did they do?
Menla Tsomo: Oh,
Bhai Thrinley: Just just to inform Amen.
Menla Tsomo: Oh, Oh,
Bhai Thrinley: That doesn't
Menla Tsomo: impulsive.
Bhai Thrinley: Foreign speech. Foreign speech. Foreign speech.
Menla Tsomo: Mhm. Yeah.
Bhai Thrinley: Foreign speech. Foreign speech. Foreign
Menla Tsomo: Mhm.
Bhai Thrinley: speech.
Menla Tsomo: Uh, div.
Bhai Thrinley: That's
Menla Tsomo: Messageing staging environment.
Bhai Thrinley: What is it?
Menla Tsomo: Okay. Uhhuh. Uhhuh.
Bhai Thrinley: Okay. Okay. Just inform you.
Menla Tsomo: Uhhuh. That's all that I need.
Bhai Thrinley: Yeah, I know. Okay.
Transcription ended after 00:52:33
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