Meeting Date: Mon Jun 01 2026
Source: Google Doc Link
Summary
Sprint retrospective discussion focused on operational improvements and communication protocols to streamline team efficiency and workflow.
Technical and Access Troubleshooting
Investigated recurring login errors and inaccessible course materials. Collaborated on solutions for missing translations and document permission issues.
Optimizing Team Communication Protocols
Established direct communication channels to replace indirect interactions. Reduced last-minute content changes to ensure project stability.
Managing Workflow and Capacity
Addressed risks associated with late-stage assignments. Encouraged vocalizing workload constraints when external teams submit requests to maintain project quality.
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Suggested Next Steps
- [The group] Discuss Course Translations: Discuss the missing translated materials in the course. Conduct a follow up meeting to resolve these access issues.
- [Yash, Abha] Distribute Creator Hampers: Coordinate the distribution of hampers to creators during the current month.
- [Tenzin Palkyi] Weekly Kella Meeting: Establish a recurring weekly meeting with Kella to ensure direct communication and gain his input.
- [The group] Standardize Content Changes: Implement fewer changes to content once it has been finalized and published on social media.
- [Thrinley Dorje] Investigate Missing Documents: Meet with the education team to investigate and resolve the issue regarding missing or deleted Google Docs.
Details
- Course Access and Technical Troubleshooting: Tenzin initiates a check regarding login issues for a course, noting that despite finishing the videos, the certificate was not received (00:00:00). During the retrospective, Abha faces technical difficulties with a Google sign-in requiring a verification code, leading Tenzin to assist by instructing Abha to sign in as an anonymous guest (00:05:11). Additionally, Tenzin mentions an upcoming meeting to address issues where translated material is missing from the course (00:09:33).
- Sprint Retrospective Scheduling: Before beginning the sprint retrospective, Thrinley addresses scheduling conflicts, noting that they are unavailable between 12:30 PM and 5:00 PM due to duties at a monastery. Thrinley requests that future sprint meetings be scheduled during morning hours to accommodate this availability (00:16:54).
- Sprint Retrospective Feedback: Tenzin leads the group through the sprint retrospective model, reviewing what to keep, lessen, and do more. Key feedback includes establishing clear leadership and unity, sending hampers to creators this month as suggested by Yash, and initiating weekly meetings with Kella to ensure direct input (00:18:12). Regarding communication, the team discusses the need to avoid indirect communication by shifting from A-to-C-to-B interactions to direct A-to-B conversations, and reducing last-minute changes to content guidelines once they are finalized and published (00:20:03).
- 11th Hour Assignment Issues: Yash highlights the issue of receiving assignments at the 11th hour or at the end of the day, citing a recent challenge provided only two or three days before the 31st as an example of a risky timeline (00:21:18). Tenzin acknowledges this and reinforces that team members should communicate their current workload when external teams make additional requests, suggesting they frame responses by clarifying current priorities and team commitments (00:22:22).
- Task Responsibility and Communication: Tenzin outlines task management roles, noting that Yash and Abha will assist by sending reminders for specific tasks, while Tenzin retains the responsibility for facilitating meetings. Tenzin encourages the team to be more vocal about their bandwidth when balancing multiple projects and requests, particularly when dealing with last-minute demands from leadership (00:23:56).
- Google Docs Accessibility: Tenzin mentions that Mela reported an issue regarding inaccessible Google Docs, suggesting that the files might have been deleted or that access was lost. To resolve this, Tenzin requests that the team meet with the education team to investigate (00:23:56).
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Meeting Transcript
Click to expand full transcript
Jun 1, 2026
#Sprint Retrospective - Transcript
00:00:00
CommOps Manager: Hello, I'm going to
Yash Dixit: Yes,
Abha Achal: Yes.
Yash Dixit: sir.
CommOps Manager: rob the
Abha Achal: Okay.
Yash Dixit: Yes.
CommOps Manager: Okay.
Tenzin Palkyi: Hello.
Abha Achal: Yes. A
Tenzin Palkyi: Uh guys, before the sprint,
Abha Achal: pillar.
Tenzin Palkyi: uh um were you able to log into s*** up? Uh-huh. Uh because while I'm finished the course but I didn't receive the certificate. So just let me know if you guys are also facing the same even if after finishing the course and watching the whole
Abha Achal: Hello.
Tenzin Palkyi: videos. Okay.
Thrinley Dorje: Yes.
Tenzin Palkyi: All right. Uh is here. Hello.
Thrinley Dorje: Hey.
Tenzin Palkyi: Can you call?
Yash Dixit: Hello.
Tenzin Palkyi: I think if he's busy then we can just leave it.
Abha Achal: Which one?
Tenzin Palkyi: Okay. All right. I think we'll start the spring retrospective.
Thrinley Dorje: Okay.
Tenzin Palkyi: I know that Mela said that she's very busy. uh but it's fine. So we'll start with the sprint retrospective. Uh I'll share you guys the URL of scrum.
00:05:11
Tenzin Palkyi: Uh please check the chat box guys. Did you guys receive it in the chat box?
Yash Dixit: Yes, sir. Morit.
Thrinley Dorje: Yeah.
Tenzin Palkyi: Sorry. So you guys take your time. Uh, it's 3:05 right now. Let's meet after 10 minutes. All right, guys. Okay.
Abha Achal: is asking me for a
Tenzin Palkyi: Good.
Abha Achal: Yes.
Tenzin Palkyi: Give me one minute.
Abha Achal: See uh when I enter in it, it sign in with Google. So I log in with V Buddhist mail but then he's asking for his
Tenzin Palkyi: Wait.
Abha Achal: like the technical send code on my previous phone. So
Tenzin Palkyi: Okay. It's not supposed to do that because I'm sure it's open for
Abha Achal: I
Tenzin Palkyi: everyone. I'll share you another. Yeah. And can you share your screen to me while opening this uh chat chat box?
Abha Achal: Okay,
Tenzin Palkyi: Uh,
Abha Achal: let's go.
Tenzin Palkyi: are you able to join? Can you share your
00:09:33
Abha Achal: Yes. Yes.
Tenzin Palkyi: screen?
Abha Achal: Just give me a moment. Okay. So, can you see my
Tenzin Palkyi: Give me one
Abha Achal: screen?
Thrinley Dorje: As we can see access
Abha Achal: Google is Put any questions.
Tenzin Palkyi: Okay. Uh, okay. Sign in with Google or you can continue an anonymously down there. Down there. You go back. You go back. Continue. uh as a guest and I don't know whatever name you want to keep continue
Abha Achal: Thank you so much, love.
Tenzin Palkyi: Achieving his best.
Thrinley Dorje: Okay. We Hello.
Tenzin Palkyi: I think after this meeting we have to meet Am I audible?
Thrinley Dorje: Hello.
Tenzin Palkyi: Hello. Hello.
Yash Dixit: yourself. You
Tenzin Palkyi: Yes, I think after this we have to look uh because there are some I don't know
Yash Dixit: sir
Tenzin Palkyi: some issue which not uh with the translated material not being available in the course. So we uh we'll meet after this meeting.
00:16:54
Tenzin Palkyi: Okay. Yes.
Thrinley Dorje: Oh
Tenzin Palkyi: Yes. He's
Thrinley Dorje: come I have added it's kind of the request um because I
Tenzin Palkyi: there.
Thrinley Dorje: normally from uh 12:30 to uh 5 until the 5:00 p.m. I used to I have to um and work in monastery. So I always used to work in the morning and in the night time it's all okay. But if uh the origin is when we have meeting like a sprint so that today I have to you know take a leave in the meantime of meetings I feel that for each and every one of you uh like the next time if you just take more um uh earlier then would be very grateful for
Tenzin Palkyi: Okay, guys. Are we done?
Thrinley Dorje: something I something uh I don't feel there is something I should add. I feel it's all fine working for
Tenzin Palkyi: I'm sorry. Are you guys done?
Thrinley Dorje: me.
Yash Dixit: Yes, I'm
Abha Achal: I'm not done yet, but I did mess up
00:18:12
Yash Dixit: done.
Abha Achal: somewhere. I'm
Tenzin Palkyi: Okay.
Abha Achal: sorry.
Tenzin Palkyi: Okay.
Abha Achal: Just give me last two
Tenzin Palkyi: Okay.
Abha Achal: minutes.
Tenzin Palkyi: I can stop writing and I'll just wait for it. All right.
Abha Achal: Okay.
Tenzin Palkyi: In the model you have keep add less and more model. Uh so first we'll just go through the keep step go through what worked well and should be kept.
Thrinley Dorje: I forgot to
Tenzin Palkyi: So we see that Kella is saying that so far now all okay and I've written as well. money is that. Okay. So, sorry about this one. And now in the act section we have written from Chala. He has written that from uh 12 to 5 uh he's busy and he's also teaching from monastery. So if possible if we can meet him such a sprint he scheduled in the morning. Uh so this one I'll inform about it and you can have it because uh usually sprint he they set it by the administration itself and you can add section clear leadership and unity within the team and also one from yes as giving hampers to creators this month itself.
00:20:03
Tenzin Palkyi: So this is also rooted by Yash. So um giving hampers to critics this month itself will definitely work uh between this uh sprint or either like this month itself we can finalize that and then uh the third fourth one is weekly meeting with Kella for having clarity directly from him. uh I know the kila has a very very busy schedule but definitely we'll try to have more meetings with him so that we can also understand his opinion or his input directly and then in the last section we have less indirect communication directly A to B and B to A not A to C B and then B A to A yes I know like our communication it should be much better and not from this person to this rather than it should direct uh and then last uh last b last last changes suggested to the creators and clear communication content group specifically to the one uh who is giving or assigning the task. So first one is less last changes suggested to the creators. We'll definitely start working on that one because now we need to work on community uh creators community guidelines.
00:21:18
Tenzin Palkyi: So we'll definitely try to include in include this one and their communication within the group is uh specifically for the one who is giving or assigning the task we definitely try to do this much better and then second one is regular requests for changes the content has been finalized and published on social media. So once the content is finalized like rather than saying new suggestion or anything like that it should be finalized as it is once it is uploaded and assignment at 11 hour what is this? Yes.
Yash Dixit: like uh and like we like nowadays like what is happening we are getting the assignments at the last moment like 11th hour as in the EDM
Tenzin Palkyi: Okay. Okay.
Yash Dixit: right
Tenzin Palkyi: All right. Okay. Okay. at end of the day, right? Assignments at the end of day,
Yash Dixit: exactly And end of the day and at the you
Tenzin Palkyi: which is Yeah, we shouldn't.
Yash Dixit: know verge of the deadline like we got this sata challenge just to two or three days before 31st.
00:22:22
Yash Dixit: So it was a bit uh you know risky for both of us to do it.
Tenzin Palkyi: Yes. As I've written a lead emerging commitment from a team or the team itself. Uh so this is not something that we should definitely try to change and more is communications. Yes. And being vocal with commencement and ongoing priority. So for example if in case like from other team you guys are getting requested to work you should frame in that way like for example if in case for now we have the seven hour challenge right and uh suddenly I don't know like someone has reached out and say something like okay can you guys also work on this one you should frame it in that way like I can assist you on this one but my current workload and my priority is this one. So if in case you want to reach the priority which one do you want to focus more something like this okay guys so that your priority will be fully focused of what your team is doing right now rather than through certain changes or certain feedback that is coming from outside team got it all right okay so for the actions now I'm just going to uh keep it from here from 12 to this what uh give me one moment Uh uh for the last timing I've just got to add and key.
00:23:56
Tenzin Palkyi: Okay. So for each action and uh clear leadership meaning giving hamper to create uh hamper creation I'm going to give it to uh rest and archer and the specific task to work this is like an action this is not like taking responsibility of the whole task but just someone who has to like uh inform the team if in case like uh just sending reminders and everything. Okay. Meeting in that is my responsibility. I'll tell him at le uh less last word that is also I'll inform them about this one and being local with subments to the whole team. Okay. All right. Okay guys, so I'll share this PTF to you guys and we'll just keep this as a record. So this week I know that it hasn't been too easy for everyone and uh I really request for everyone to be a little bit more vocal if in case you have a lot on your plate and also just make sure that if in case someone is requesting you at the very last minute I know like even sometimes it is sometimes since he is technically our boss it is hard but if you guys are juggling many things at once you should definitely be able to jug him as well okay because he is someone who's talking with the whole team right with everyone. So sometimes it's get it gets very difficult for him to get it get it from now. Okay. All right guys. Okay. Uh now after this I think I have to go meet with the question like can we meet is texting me a lot that's why so we have to meet. Hello.
Thrinley Dorje: Okay.
Tenzin Palkyi: Uh yes,
Thrinley Dorje: Um,
Tenzin Palkyi: Chila Amela is texting me that all the Google Docs, right?
Thrinley Dorje: yeah. Yeah.
Tenzin Palkyi: All the Docs. Yes.
Thrinley Dorje: Yeah.
Tenzin Palkyi: Uh it's it's not it's it's uh I don't know. I think someone has deleted it. So people cannot take access to it. So can you meet an education team now?
Thrinley Dorje: Maybe I make Chinese words.
Tenzin Palkyi: Okay.
Yash Dixit: Thank you, love.
Tenzin Palkyi: Okay. Okay. Bye,
Yash Dixit: Bye-bye.
Tenzin Palkyi: guys.
Abha Achal: Thank you.
Transcription ended after 00:26:52
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